Office Cleaning Services Tips for Maintaining Cleanliness Between Professional Visits

Today, it's more than just personal preference to keep a clean and organized workspace - it's a cornerstone of success.  Tidy workspaces aren't just visually appealing; they boost productivity, promote better health, and project a professional image that inspires confidence among colleagues.

Jump to FAQs: Questions and Answers about Maintaining Office Cleanliness

How to Maintain Cleanliness Between Professional Visits

From improved concentration to overall job satisfaction, a clean office has many benefits.  Although janitorial services are invaluable, we need more to keep our offices clean on a day-to-day basis.  Every day operations, like meetings and deadline-driven projects, can quickly undo the pristine condition professional cleaners leave behind.

Between janitorial visits, it's important to maintain workspace cleanliness.

This guide covers practical and effective ways to keep your workspace clean and hygienic, to complement professional cleaning.  Adopting simple, effective daily maintenance practices can make work environments healthier, more productive, and more attractive.

Workspace Hygiene 101

For productivity and well-being, you need a clean and healthy workspace.

The goal isn't just to make a good impression; it's to create a healthy environment.

Regularly check these areas:

• Desks are more than just a work surface. They're where you run your business. But they are also a hotspot for germs, especially on keyboards, mice, and phones. Keep these surfaces clean to prevent bacteria and viruses from building up.
• Computers, tablets, and smartphones are staples of our daily lives, but they can harbor a surprising amount of germs. Wipes and sprays can keep electronics hygienic without damaging sensitive parts.
• Shared spaces like break rooms, meeting rooms, and restrooms can spread germs if not kept clean. Keep the door handles, light switches, and shared appliances clean to prevent cross-contamination.

Why Personal Hygiene Matters

Maintaining a clean workspace starts with personal hygiene.

The best way to prevent spread of germs is to wash your hands regularly, use hand sanitizer, and cough and sneeze properly.

It's a good idea to clean personal items like coffee mugs, water bottles, and lunch containers regularly to keep bacteria from growing.

Hygiene protocols contribute to individual health and foster a culture of cleanliness.

When employees are sick, encourage them to stay home or offer flexible work hours.

It's easy to create a healthier, more productive work environment by following the basics of workspace hygiene.

Professional cleaning services complement good hygiene habits so our workspaces remain healthy and productive. 

Employee Cleaning Checklists

Cleanliness fosters a healthy, productive work culture and enhances the office environment.

Employees can use a daily cleaning checklist to keep their workspaces clean and tidy.

Additionally, following best practices for cleaning common areas is essential for preventing germs from spreading and for making these spaces safe for everyone.

Workspace cleaning checklist

• Every morning, wipe down your desk, including the surface, keyboard, mouse, and any other frequently touched items, with disinfectant wipes. It helps get rid of germs and dust.
• Spend a few minutes organizing your desk space. Clutter-free desks look better, make it easier to clean and find what you need, reduce stress, and increase productivity.
• Organize cables and electronics to avoid dust accumulation and tripping hazards. Make sure you dust off your computer monitor, phone, and other electronics regularly.

Cleanliness Tips for Common Areas

Kitchen:

• You should always clean up after yourself, whether it's dishes, counters, or food.
• Reduce cross-contamination by using disposable paper towels or cloths to dry hands and clean up spills.

Restrooms:

• Wash your hands thoroughly and use a paper towel to turn off faucets and open doors.
• Be sure to alert someone or the appropriate department if supplies run low, such as soap or toilet paper.

Meeting Rooms:

• Take a moment to tidy up the space after meetings.
• After the meeting, wipe down the tables and chairs, especially if food was consumed.

Individuals can start a culture of cleanliness.

Keep common areas clean and healthy by following these simple daily cleaning checklists.

Collectively, we support professional janitorial services and foster a sense of pride and responsibility.

Storage recommendations

• Organize your desk vertically by using shelves, wall-mounted holders, or vertical file organizers. Cleaning will be easier and clutter will be reduced.
• Consider under-desk storage: These drawers or cabinets add extra storage without cluttering your desk. Ideal for storing oversized items or office supplies you don't use every day.
• Consider closed storage solutions, like cabinets with doors and desk organizers with lids, to keep stuff dust-free. Cleaning the workspace is also easier, since you won't have to move as many items.
• Organize cables using clips, ties, or trays to keep them off the floor. Then you can clean around and under your desk easier and your workspace looks better.

These strategies and tips will simplify maintenance and make your work experience better.

Having an organized desk helps you stay focused and efficient.

Choosing the Right Cleaning Supplies

Cleanliness and employee safety depend on the cleaning supplies you choose.

Today, even more people are focused on sustainability, so picking eco-friendly cleaning products is important.

Cleaning Products That Are Eco-Friendly and Effective

• Buy green certified products: Look for Green Seal and EcoLogo certifications. These certifications ensure that the products are good for the environment and clean well.
• Look for brands with transparent ingredients. Be careful about products that contain phosphates, phthalates, volatile organic compounds (VOCs), and artificial fragrances.
• Reduce plastic packaging and carbon footprint by choosing concentrated or refillable cleaning products. Also, refillable options minimize waste and are often eco-friendly.
• Cleaning solutions made from vinegar, baking soda, and essential oils are inexpensive and eco-friendly. Many cleaning tasks can be done with these natural ingredients.

Cleaning Tools for Every Desk

• Dust and clean with microfiber cloths. They don't leave streaks or lint behind. They're eco-friendly because they can be washed and reused.
• Get disinfectant wipes for quick cleanups, especially on phones, keyboards, and mice. Choose wipes that are biodegradable and don't contain harmful chemicals.
• When soap and water aren't on hand, hand sanitizer can help maintain hand hygiene.
• You can clean computer monitors, smartphone screens, and other electronic displays with a screen cleaner or a soft, damp cloth.
• Duster or dusting brush: These brushes are great for getting the dust out of hard-to-reach places like keyboards and monitors.

The right cleaning supplies don't just keep your workspace clean. They're also sustainable and healthy for your office.

Provide employees with eco-friendly cleaning products and encourage an eco-friendly culture in your company.

Do-It-Yourself Professional Touches

Maintain a clean workspace even between professional janitorial services with these techniques and best practices.

Cleaning Tips for a Professional Look

• Carpet Spot Cleaning: Clean spills and stains right away to keep them from setting. Blot the spill gently with an absorbent cloth, starting from the outside to avoid spreading it. For everyday stains, use water and mild dish soap. Scrubbing can damage carpet fibers, so don't do it.
• Dust surfaces with a microfiber cloth, which traps dust particles instead of dispersing them. Make sure to dust from the top down (e.g., shelves, tops of cabinets) to capture all the dust. For electronics and delicate items, use a soft, dry brush or compressed air.
• Cleaning: De-clutter before you clean: A clutter-free space looks better and is easier to keep clean. Organize your papers, tools, and personal items before starting your cleaning routine. Dust and dirt are less likely to accumulate on surfaces when this is done.
• Sanitize high-touch areas like doorknobs, light switches, and phone handsets with a disinfectant cleaner. When it's cold and flu season, this helps reduce germs.

Professional Janitorial Services: Recognizing the Need

Some cleaning tasks can be handled in-house, but in certain circumstances, professional janitorial services are needed.

• Deep clean carpets and upholstery: Over time, carpets and upholstery accumulate dirt and debris that regular vacuuming can't get rid of. Professional commercial cleaners have the right equipment and expertise to extend their life and improve air quality.
• For a safe and effective cleaning of exterior windows in multi-story buildings, specialized equipment and techniques are needed. With professional services, you won't have to worry about streaks or damage to your windows.
• Situations with hazardous materials, like chemical spills or mold growth, need to be handled by professionals with the right training and equipment.
• Clean up after construction: Professional cleaners can remove dust, debris, and other tough residues left behind after renovations or construction projects.

Keeping your workplace clean and healthy can be done by incorporating professional touches into your daily cleaning routine and using janitorial services when needed.

Workplace Cleanliness and Mindfulness

Workplace cleanliness goes beyond physical cleanliness; it reflects a deeper level of mindfulness that's good for our mental health.

Keeping things clean and orderly can boost productivity and well-being at work.

Clean workspaces offer psychological benefits

• It is difficult to focus and complete tasks efficiently when there is clutter and disorganization. On the other hand, an organized and clean workspace can create a sense of calm and stability. As a result, stress levels can be reduced and a more focused approach to work can be achieved.
• Boost Creativity: A clutter-free environment promotes creativity and innovation. When we're free of clutter, we're able to think broadly, approach problems in a creative way, and come up with creative solutions.
• Mental health can be improved by cleaning, offering a sense of accomplishment and immediate changes to our surroundings. Overall mental health and well-being can be enhanced through this.
• We are more efficient and productive when our workspace is clean, reducing distractions and making finding tools and documents easier. As a result of organizing our workspace, our thoughts are also more structured and productive.

Promoting a culture of cleanliness and respect for shared spaces

• Establish a clean work environment by leading by example and encouraging others to follow. By setting an example, you can instill a culture of cleanliness.
• Clean Workspaces: Provide employees with cleaning supplies, organizing tools, and clear guidelines for maintaining cleanliness so it's easy for them to keep their workspaces clean.
• Recognition and rewards can motivate employees to keep the workplace clean. A small gesture of appreciation or formal recognition program can reinforce cleanliness's value.
• Maintain shared spaces clean and organized by encouraging teamwork. Workplace pride is built by distributing responsibility and building community.
• Provide information about the psychological and productivity benefits of a clean workspace. Employees can be motivated to adopt and maintain clean practices if they understand how clean environments affect their mental health and work output.

Workplace cleanliness can improve our overall quality of life and work by embracing mindfulness.

The Role of Mindfulness in Workspace Cleanliness

Workplace cleanliness goes beyond physical tidyness; it reflects mindfulness that benefits our mental health and productivity.

We can transform our work environment into a catalyst for well-being and efficiency by maintaining cleanliness and order.

Psychological Benefits of Clean Workspaces

• Reducing stress and anxiety: Clutter and disorganization make it hard to focus and finish tasks. A clean, organized workspace, on the other hand, can make you feel calm and in control. As a result, stress levels will go down and you'll be more focused at work.
• Enhance Creativity: A tidy environment clears the mind, allowing creativity and innovation to flourish. We can think big, solve problems creatively, and come up with original ideas without clutter.
• Boosts mental health: Cleaning can be therapeutic, with a sense of accomplishment and immediate improvements. Self-esteem and mood can get boosted, contributing to mental health.
• Boosted Productivity: Cleaning up your workspace minimizes distractions and makes finding the tools and documents you need easier, which directly impacts your efficiency. Organizing our space can help us organize our thoughts, resulting in more productive work sessions.

Encouraging a Culture of Cleanliness and Respect for Shared Spaces

• Lead by example: Leadership and management can set the tone for a clean work environment by maintaining their own spaces and encouraging others to do the same. Setting an example is a powerful way to instill a cleaning culture.
• Tools: Give your employees the tools they need to keep their workspaces clean by providing them with cleaning supplies, organizing tools, and clear guidelines.
• Recognize and Reward Efforts: Acknowledging and rewarding efforts to keep the workplace clean can motivate employees to continue these practices. It's important to show cleanliness is valued through formal recognition programs or simple gestures.
• Foster Teamwork: Encourage teamwork in maintaining shared spaces clean and organized. Workplace pride and community are built this way.
• Educate on the Benefits: Share information about a clean workspace's psychological and productivity benefits. Knowing how cleanliness affects mental health and work output can motivate employees.

We can create clean, healthy work environments by embracing mindfulness, enhancing our overall quality of life and work.

Cleaning up and respecting shared spaces isn't just about keeping the place tidy; it's about fostering an environment that supports mental health, productivity, and mutual respect.

FAQs: Questions and Answers about Maintaining Office Cleanliness

1. Why is maintaining a clean workspace important beyond aesthetic appeal?

Q: Why is maintaining a clean workspace important beyond aesthetic appeal?

A: A clean workspace boosts productivity, promotes better health, and projects a professional image that inspires confidence among colleagues. It contributes to improved concentration, job satisfaction, and overall well-being.

2. What are some daily maintenance practices recommended for keeping a workspace clean?

Q: What are some daily maintenance practices recommended for keeping a workspace clean?

A: Daily practices include wiping down desks, keyboards, mice, and other frequently touched items with disinfectant wipes, organizing desk spaces to reduce clutter, and keeping shared areas like break rooms, meeting rooms, and restrooms clean by wiping down surfaces and appliances regularly.

3. How does personal hygiene contribute to workspace cleanliness?

Q: How does personal hygiene contribute to workspace cleanliness?

A: Personal hygiene helps prevent the spread of germs. Regular hand washing, using hand sanitizer, and cleaning personal items like coffee mugs and water bottles are crucial. Encouraging sick employees to stay home or work flexible hours also supports a healthy work environment.

4. What are some effective eco-friendly cleaning products and practices mentioned in the article?

Q: What are some effective eco-friendly cleaning products and practices mentioned in the article?

A: Effective eco-friendly cleaning products include those with Green Seal or EcoLogo certifications, products with transparent ingredients free from harmful chemicals, and concentrated or refillable cleaning solutions to reduce plastic waste. Natural cleaning solutions made from vinegar, baking soda, and essential oils are also recommended.

5. How does maintaining a clean workspace impact mental health and productivity?

Q: How does maintaining a clean workspace impact mental health and productivity?

A: A clean workspace reduces stress and anxiety, enhances creativity, boosts mental health through a sense of accomplishment, and improves productivity by minimizing distractions and making it easier to find necessary tools and documents.

Takeaway

Maintaining a clean workspace is essential for aesthetic appeal and a productive, healthy, and professional environment.

In the interim between professional janitorial visits, individual and collective efforts make a big difference to the cleanliness and hygiene of our offices.

You can create an efficient and pleasant work environment by decluttering desks and sanitizing high-touch areas on a regular basis.

These habits complement janitorial services' deep cleaning and contribute to a culture of mindfulness and respect for the shared work environment.

Taking proactive steps towards cleanliness can significantly enhance our overall well-being and job satisfaction.

You should incorporate these cleaning and organizing strategies into your daily routine and share their impact with your colleagues.

Contributing to a healthier, more productive work environment can inspire others.

Let's make sure our spaces reflect our professional standards and contribute to our wellbeing.

Lacking janitorial staffing?

Concerned about a staffing shortage and whether you are using the right cleaning service for your workplace? It's not too late to find the perfect janitorial team that will keep your workplace clean and safe. Look for solid custodian referrals and consult with System4 IPS. 

Which custodian or janitorial team is best for you? System4IPS specializes in creating  customized janitorial programs that meet the unique need of businesses like yours!

If your workplace experiences a singular COVID-19 positive case or outbreak, call System4 IPS and schedule your disinfection service today. Our professional team listens to your needs, requirements, and timing. See our many satisfied customer testimonials and public Google ratings.